Maintenance tendering: tender documents and bid analysis

The rules must be clear for bidders and verifiable by the client. We draft usable, comparable tender documents, then analyse bids beyond price alone.

At a glance

Typical situations

Your current contract is ending and must be put out to tender.
You want to group several sites or contracts into one tender, or split them into lots.
You have received many applications and need to assess them consistently and transparently.
Your procurement team needs technical support to write the specifications.

Deliverables

How it works

Our bid evaluation grid

Application, requirements, reservations, exclusions, variants.

Organisation, maintenance methods, CMMS, staffing.

Pricing schedules, extra-cost items, consistency of assumptions, financial risk.

Subcontracting, on-call service, mobilisation times.

Every score justified, every gap explained, every clarification recorded.

Cost control

A useful cost estimate is broken down and justified: it does not stop at the bottom line. We make bids comparable item by item.

Explicit assumptions, gaps detected, documented trade-offs.

Labour and supervision Headcount, working hours, mobile teams, posts	—
On-call and continuity Organisation, mobilisation, constraints	—
Subcontracting and specialist trades Outsourced scopes and quality monitoring	—
Consumables and supplies Fixed-price assumptions and unit rates	—
Tools, overheads and contingencies CMMS, equipment, travel, risks	—