Transition and handover of your maintenance contract

The start of a contract shapes the quality of operations for years to come. We secure the handover between the outgoing and incoming contractors, and the takeover of your installations.

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At a glance

Transition and handover

Transition plan and handover
Joint condition survey
Stabilisation and first KPIs

Typical situations

A new maintenance contractor is starting on your sites.
You are taking over the management of a building or a portfolio of sites.
Your CMMS is incomplete or no longer matches the field.
You need to build a multi-year works plan.

Deliverables

What you receive

A transition plan and handover schedule
A checklist of documents to obtain from the outgoing contractor, followed up until every gap is closed
A joint condition survey with open issues and inventory
An action plan, a works programme and data ready for your CMMS

How it works

Three steps for a controlled start

Before start-up

Transition plan, inventory, document collection, schedule.

Takeover

Joint condition survey, open issues, CMMS update, contractor resources.

Stabilisation

Close follow-up, action plans, first KPIs.

Handover checklist

Safety (water log, inspections, prevention plan), assets (drawings, as-built files, spare parts), operations (last year’s preventive work, ongoing repairs), systems (BMS, backups, access codes, energy meters).

FAQ

Your questions

How long do site surveys take?

For an office site, from a few days to a few weeks depending on floor area and number of assets. We agree the schedule with you before starting.

Is the data compatible with my CMMS?

We deliver a structured equipment register (CMMS code, floor, criticality, unit time), formatted for your tool’s import.

Example assignment

Condition survey of a Paris office site when a maintenance contract changed hands: more than 160 asset records, 58 equipment types checked against the existing inventory, a 15-point action plan and a three-year works programme in preparation.

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